How To Assemble The Ultimate New Employee Welcome Pack

Kickstart your new employee’s journey with a thoughtfully assembled welcome pack that sets the tone for a successful and engaging onboarding experience.

Welcoming new employees effectively sets the tone for their journey with your organisation. An impactful welcome pack not only provides essential tools and resources but also integrates personal touches that make the new hire feel valued from day one.

Identifying the Essentials for a Comprehensive Welcome Pack

Assembling a new employee welcome pack requires careful consideration of both practical and informational items. Essentials include: 

  • Company Handbook: Outlines policies and procedures.
  • Organisational Chart: Helps them understand team structures.
  • Access Credentials: Ensures they can navigate systems without hitches.
  • Guide to Key Contacts: Connects them with essential personnel.
  • Overview of Projects: Integrates them quickly into ongoing efforts.
  • Training Schedules: Prepares them for required learning processes.

Employee handbook


It’s also important to address the basic work setup needs of new hires. Depending on their role, this could range from stationery and branded office supplies to tech gadgets like headphones or a USB drive. Ensuring that these essentials are in place demonstrates your commitment to their success and helps to minimise first-day jitters.

Personalising the Welcome Experience for Your New Hire

A personalised approach to the welcome pack can significantly enhance the onboarding experience:

  • Personalised Welcome Letter: A note from leadership or the team expressing excitement about the new hire’s contributions.
  • Customised Items: Include personal touches like a nameplate or a mug with the employee’s name.

Preferences Consideration: Add items like premium coffee or tea samples, reflecting their preferences, which shows thoughtfulness and care.

Welcome packs


Incorporating Company Culture into Your Welcome Kits

A welcome kit presents a unique opportunity to introduce new employees to the company culture right from the start. Include items that reflect the company’s values, mission, and ethos. For example, if sustainability is a core value, eco-friendly products like a reusable water bottle or tote bag would be fitting.

You can also incorporate culture through branded swag that employees can use or display with pride, like t-shirts, caps, or laptop stickers. These items act as conversation starters and help new hires feel part of the team. Moreover, including testimonials or stories from current employees can provide insights into the company culture and community.

Choosing the Right Branded Merchandise


Choosing the Right Branded Merchandise

Selecting the right branded merchandise for your welcome pack is crucial. It should be not only aesthetically pleasing but also of high quality. Items like branded apparel, water bottles, or tote bags serve as everyday reminders of the company’s brand and create a sense of pride and belonging. Choose merchandise that aligns with your brand values and is likely to be used regularly by your staff.

Moreover, choosing eco-friendly and sustainable products can convey a message of corporate responsibility and care for the environment, aligning with the values of many modern employees.

Choosing the Right Branded Merchandise


Select High-Quality, Useful Items for Lasting Impressions

The quality of items in a welcome pack can speak volumes about the company’s commitment to its employees. Opt for high-quality items that are not only practical but also durable. For example, a well-made notebook or a premium pen set can be daily reminders of the company’s dedication to excellence.

Tech items are also highly appreciated, such as quality earbuds for video calls, a portable phone charger, or an ergonomic mouse. These items show that the company values productivity and employee well-being. It’s important to choose items that will withstand the test of time, leaving a lasting positive impression.

Select High-Quality, Useful Items for Lasting Impressions

Designing a Memorable Unboxing Experience with Your Company’s Welcome Pack

The unboxing experience is your opportunity to make a lasting first impression. Design your welcome pack with an element of surprise and delight. Use branded packaging and consider the sequence in which items are revealed. The packaging itself can be a keepsake, like a beautifully designed box or a reusable container that further reinforces the company’s brand.

Thoughtful touches, such as a handwritten welcome note or a creatively packaged welcome treat, can transform the unboxing from a simple process to an event that new hires look forward to and remember.

Download our sample welcome letter

Creating an Impactful First Impression with Your Onboarding Package

First impressions are lasting, and your onboarding package is often the first tangible touchpoint with your company. Ensure the package reflects the company’s ethos and the value it places on its employees. A well-thought-out welcome pack can boost morale and start the employment relationship on a high note.

It’s important to consider timing as well. Having the welcome pack waiting on the new hire’s desk on their first day or delivering it to their home prior to starting can add to the impact of the welcome gesture.

a well thought welcome pack


Incorporating Useful Information and Resources

A welcome pack should be more than just goodies; it’s an opportunity to provide valuable information and resources to set your new employee up for success. Include materials like a company directory, HR documents, and guides to company policies and procedures. This can help new hires feel informed and reduce the overwhelm of starting a new job.

Also, consider adding access to online training modules or schedules for upcoming workshops and events. These resources can help new employees take proactive steps in their professional development from the outset.

Packaging Your Welcome Pack for Maximum Impact

The final step in assembling your welcome pack is the packaging. It’s not just about aesthetics; it’s about creating a cohesive experience that aligns with your brand. Use sturdy, high-quality materials and consider eco-friendly options. Ensure the packaging is easy to open and that items are securely placed to avoid damage during transit.

Tips for Presenting Your Welcome Pack

Ensuring a Smooth Handoff: Tips for Presenting Your Welcome Pack

The presentation of the welcome pack is as important as its contents. Plan to have the pack ready and waiting on the new employee’s desk on their first day. The unpacking experience should be seamless, so consider easy-to-open packaging and a logical arrangement of items.

Provide a brief orientation session to go over the contents of the pack. This can be done by a direct supervisor, a member of the HR team, or a designated ‘buddy’ who can also answer any initial questions. Ensuring a warm and informative presentation will set the stage for a positive onboarding experience and show the new hire that they are a valued addition to the team.

Make a Lasting First Impression with Custom Welcome Packs

Welcome your new employees and clients in a way that truly resonates with your company’s values and culture. Craft a unique and memorable start to their journey with your organisation by creating custom welcome packs designed to leave a lasting impression.

Custom Welcome Packs


Get a FREE Welcome Pack Sample!

Curious about the quality and design of our welcome packs? Take the first step in elevating your onboarding experience by signing up to receive a free sample of our welcome pack. Experience firsthand the look and vibe that could set the tone for your new employees’ or clients’ journey with your company. We’ll deliver it straight to your business address, allowing you to see the difference a personalised welcome can make.

*This offer is exclusively available to Australian residents only.

Get a FREE Welcome Pack Sample!

Start building your custom welcome packs with us today and transform first impressions into lasting connections.


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